Skip to main content

Best practices for data safety in a remote work environment

Best practices for data safety in a remote work environment

Do you have staff working from home? Of late, due to the Coronavirus crisis a lot of businesses shifted to the remote working environment. While it raises some data security concerns, they can be overcome by following a few best practices.

Formulate rules
You can start by formulating rules that define the extent and manner in which personal devices may be used for work purposes.
  • Who are allowed to use personal devices for work?
  • Spell out the regulations that they must follow. For example, regular checks for malware and updates to anti-malware software, etc.,
  • If there are restrictions to the device type, software or operating systems that may be used, out of security concerns, then that should be addressed.

Focus on the 2 Ts of cybersecurity
  • Train your staff: The first T is training your staff on how to identify IT threats and cybercrime activities that they can be a victim of. Examples include phishing emails, dubious attachments, clone sites, etc., Another area to train your staff is free/public wifi. They need to know that public wifi can be a gateway for hackers and cybercriminals into your system. Accessing emails from the airport’s waiting lounge or the mall’s food court, can expose your business to IT threats.
  • Teach good password hygiene: This is the second T. Help your employees understand how important password strength is. They should be able to identify weak passwords and steer clear of them. Also, they need to know that no matter how urgent the situation seems, password sharing is not acceptable. Similarly, mistakes such as repeating the password for multiple accounts, not changing the passwords frequently, etc., can make a cyber criminal’s job easier.

Keeping things under control

You can conduct monthly audits of the devices your employees will be using for work purposes. Arrange for regular security patch implementation, firewall installation and software updates. Install quality anti-malware software, firewalls, and make sure email security systems are in place. Even in the remote environment, you can ensure appropriate data access through role and permission-based access control measures.

All of this may seem new, and tedious, especially for businesses that are looking to recover from the effects of the on-going pandemic, which is why it is a good idea to team up a managed services provider to help set up a strong, secure, work-from-home environment for your business.

Comments

Popular posts from this blog

Understanding Managed Services and How They Benefit SMBs

Understanding Managed Services and How They Benefit SMBs Small to medium sized businesses (SMBs) receive a lot of calls each day from slick sales people peddling the next technology trend that's going to save them money and revolutionize how they do business. They're all too quick to caution that if you don't listen to them, you'll fall behind the times, and eventually be swimming in a sea of debt and out of business. No doubt you've heard, or you've at least read about, the benefits of managed services. Managed services refer to clearly defined outsourced IT services delivered to you at predictable costs. You know the exact IT services you'll be getting and what you'll pay for them. There is no surprise sky-high bill for services rendered. So are solicitation calls that pertain to managed services worth listening to? We think so. Then again, we're in the managed services industry. There may be a bit of a bias here. How Managed Service Providers Work

Social media at work what could go wrong?

Social media at work...what could go wrong? As a business, there is no doubt today that you need to make your presence felt on major social media platforms such as Facebook, Twitter, Instagram and LinkedIn. But social media also exposes you to cybercriminals. In this post we talk about the steps you can take to ensure your social media account doesn’t become a gateway for cybercriminals to access your data. Make someone accountable The first step to a successful and safe social media experience as a company is to make someone in your organization accountable for it. Designate a social media manager who is responsible for maintaining your company’s social media accounts. This person should oversee everything--from the posts and pictures in your company account to approving/disapproving ‘Friend’/’Follow’ requests. Train your employees Of course you should train your employees who handle your official social media accounts about the security threats and how they need to steer clear of the

Multi-factor Authentication Demystified

Multi-factor Authentication Demystified You have probably come across the term multi-factor authentication of late. It is an IT buzzword today and is fast becoming one of the best practices of cybersecurity. So, what is multi-factor authentication, exactly? Read this blog to find out. Multi-factor authentication, as fancy as the term sounds, is just multiple barriers to data access which adds to the security component. In simple terms, imagine, your data in a box and that box fit into another, and then into another--all with locks. It is basically adding layers of security to your data. In fact, we are already experiencing multi-factor authentication on a regular basis. For example, when you want to make a transaction online using your banking portal, chances are, it sends you an OTP (one-time-password) to your mobile number that’s registered with your bank. Some banking portals also ask you for the grid numbers on the back of your debit card, some online transactions using credit card